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Become a time management warrior with our great set of tips. Often in the workplace, we can feel overwhelmed by the amount of work we have to complete. This can lead to trying to do everything at once or attempting to finish all tasks in a matter of days. However, this is not productive as it causes stress and we often only half finish our tasks as we have not given ourselves enough time.
If we use techniques to manage our time, this can ease the pressure and allow us to sit back and calmly assess the work we must complete. We may not realise it, but we often waste a lot of time during a working day, that could be spent doing something productive. Time management can alleviate stress and help you complete your work on time. It’s all about planning!
Ensure you complete all your routine tasks at the start of your day. For example, make a brew and then check your emails, log into systems, write a to-do list. Once you have done this you will feel organised and ready to start working.
At the start of your day write down your tasks and allocate a time for each of them. Try to stick to the allotted time for each task and then move on to the next one. If you have not completed a task within the given time you can allocate more time for it the next day. If you do end up going over your allocated time, then record how much you go over so you can adjust your times going forward.
This allocation method prevents you becoming consumed with one task and neglecting other important work.
As you receive emails throughout the day, a lot of your time may be taken up replying to them. To save time, create folders in your inbox named ‘urgent’, ‘important’ and ‘not important’. Each time you receive an email place it into one of these folders.
You can then allocate time to reply to the emails in different folders. For example, reply to the ‘urgent’ emails on the day, but leave the ‘not important’ emails until the end of the week.
Just like your emails, prioritize your tasks. Decide which tasks are most and least important and work on the important ones first.
During the working day, there can be many distractions which can make us lose time. Log down how much time you lose each day due to distractions such as talking to a colleague and browsing on your phone. You can then work on reducing these disruptions, especially if you have a very busy day.
All this planning requires some new stationery! Invest in a diary, weekly planner, pens, highlighters and whatever else you require. Buying new stationery can also create motivation to start time management and stick to it.
We hope these tips help you to organise your time, good luck!